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Policies and Forms

SPECIAL COLLECTIONS AND UNIVERSITY ARCHIVES

RULES FOR RESEARCHERS [PDF form]

  • No items may be checked out of the Reading Room.
  • No food or drinks are allowed in the Reading Room.
  • All bags, briefcases, computer cases, and camera cases must be placed in lockers provided in Special Collections.
  • Use pencils for taking notes; pens, markers, highlighters are not allowed.
  • See staff for requests to photograph, copy, or scan materials; personal scanners are not allowed.

CAMERA USE POLICY [PDF form]

Photographs of collections may be taken in the Special Collections Reading Room under the supervision of the reading room staff, as long as researchers abide by the following rules:

  • Researchers must sign a form (linked below) before taking any images.
  • No more than 30% of a book, journal, manuscript collection, or other work may be reproduced.
  • If researchers do not have a personal camera available, Special Collections owns a digita camera that it will allow researchers to use. To prevent excessive wear and tear to our equipment,and to prolong battery life, researchers using the Special Collections camera are limited to taking no more than 30 images per day. Library staff will gladly assist researchers with photography needs. Researchers needing more than 30 images per day can bring a personal camera or request images from staff for a fee.
  • No portable scanners, tripods, or external lighting are allowed. Flash and sound must be turned off before taking images.
  • Collections should be handled carefully during photography. Researchers should not press down on materials when photographing them. Book supports are available and should be used to avoid damage.
  • Researchers needing higher quality images, images of fragile items, or large volumes of digital images will be directed to our fee-based Reproduction Services.
  • The Library reserves the right to deny permission to photograph any item or portion of any item due to the fragile condition of the item, the availability of a reproduction or facsimile elsewhere, donor restriction, or copyright law.
  • All images taken may be used for educational or personal research use only. Images may not be published, placed on a website, or otherwise disseminated without the written permission of the Associate Dean for Special Collections. It is the responsibility of the researcher to obtain copyright permission to publish images from the collection. 
  • Researchers may not donate or sell images to another repository, individual, or organization.
  • The credit line, “Courtesy of Florida State University Libraries, Special Collections” will accompany each image that is used.

PERMISSION TO PUBLISH, EXHIBIT, or BROADCAST WORKS FROM THE COLLECTIONS [PDF form]

Permission to publish, exhibit, or broadcast works from the Florida State University Libraries must be requested and granted in writing on the form linked to below. Possession of a copy of an item does not constitute permission to publish, exhibit, or broadcast it. The Florida State University Libraries reserve the rights to refuse permission to individuals and publishers who have not complied with its policies. Permission fees must be paid before images are provided. Please contact Special Collections for current publication and duplication rates.

Forms:

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