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Open Access Publishing Fund

Blog designed by Ainsley Wagoner from The Noun ProjectThe Open Access Publishing Fund is to support publishing costs for eligible open access (OA) journals and books when no alternative funding is available, thereby fostering the exploration of new and innovative publishing models. 

Florida State University strives to "preserve, expand and disseminate knowledge." One manner of achieving that goal is for Florida State University authors to make their research available as open access. Florida State University joins other universities in the United States and Europe in offering its authors access to funding to assist with publication charges for open access journals and books. 

Florida State University University faculty and currently enrolled students may apply for the Open Access Publishing Fund by filling out an Open Access Fund Request. Please see guidelines below for eligibility requirements.

Guidelines

Who is eligible to receive funds?

Florida State University University faculty, post-docs, researchers and currently enrolled graduate and undergraduate students are eligible to apply for funds for open access fees for articles and books connected with their research activities at Florida State University. Preference is given to authors who have not been previously funded. Due to limited funds, any given author is limited to one fund reimbursement per fiscal year. Any open access item published with support from this fund must also be submitted to DigiNole Commons.

What publication venues are eligible?

The article or book must be published with an open access publisher that does not charge readers or institutions for access to the publication. To be eligible, journal publishers must be listed in the Directory of Open Access Journals (DOAJ) and book publishers may be listed in the Directory of Open Access Books (DOAB). Also, a publisher must be a member of Open Access Scholarly Publisher's Association (OASPA) or meet its Code of Conduct.

Journals or books with a "hybrid model" (traditional publications that offer the option of open access on an article-by-article basis) or delayed open access are not eligible for this fund. Articles and books must be fully available open access at the time of publication. Currently, the major open access publishers BioMed Central, Public Library of Science (PLoS) and Hindawi meet these requirements, as do many other smaller open access publishers.

Please note that choosing where to publish is an individual decision and should be based on a clear understanding of the advantages and disadvantages the publishing venue may present to the author's career development. We trust that Florida State University authors will assess the impact of the publishing venue and consult with a department chair, mentor or senior colleague when appropriate.

What fees does the fund cover?

Open access publishing funds are awarded on a first come, first serve basis to a maximum reimbursement of $1,500.00 per article or book. Funds may be used for open access publishing and processing fees (typically referred to as "article processing changes.") Funds may not be used for reprints, color illustration fees, non-OA page charges, permissions fees, web hosting for self-archiving, or other expenses not directly related to open access fees.

What if the research was grant-funded?

Articles or books for which alternative funding is available are not eligible for reimbursement from this fund. This includes articles reporting research funded by a gift or a grant from a granting agency, foundation, or other institution (including Florida State University itself) that allows grant funds to be used for open access publishing fees (whether or not the particular grant had budgeted for such fees), and articles funded by an institution that itself pays article processing fees on behalf of the author. An author must have exhausted all other grant and other funding sources to be eligible for this fund.

How do I apply for funds?

Articles or books published after December 1, 2013 are eligible for this fund. You may apply for Open Access Publishing Funds by completing an Open Access Fund Request.

At what point in the publication process should I apply for funds?

You should apply for funds upon acceptance for publication. Your request will be evaluated against the above guidelines. If you have not yet submitted for publication, your request may be conditionally approved awaiting official acceptance by the publisher.

Administration of the fund

The Scholarly Communications Office of the Florida State University Libraries administers the fund. The fund will begin as a pilot in December 2013 and will be evaluated at the end of the fiscal year. The fund may be suspended if sufficient funding is not available after the pilot term. The parameters of funding may be changed as appropriate with the advice and counsel of the Dean of the Libraries and the Faculty Senate Library Committee.

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